Induction when you first become a director
All directors should receive induction on joining the board to obtain appropriate knowledge of the company and gain access to its operations and staff. The chairman should ensure that new directors receive a full, formal and tailored induction on joining the board.
The company secretary is responsible for facilitating the induction programme under the direction of the chairman. One option is to partner a new non-executive director with a particular executive director to hasten an understanding of a particular part of the business.
Where the director will be joining a committee, he or she should be provided with copies of the committee minutes from the preceding 12 months.
Here is a checklist of issues to be addressed:
- Board and committee structure and terms of reference
- Biographical and contact details of all directors of the company, the company secretary and other key executives
- Board meetings, recent minutes, dates, procedures, and training in the use of systems and technology
- Boardroom behaviours, culture and values, codes of conduct/ethics
- Articles of association/constitution
- Board procedures and confidentiality
- Board appraisal and development programme
- Current issues
- The nature of the company, its business and its markets
- Meetings with senior management, visits to company sites, details of employee committees or surveys
- Information about main stakeholders